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No matter what Friends group you belong to we value your efforts. Here in Community Relations we always want to provide you with the support you need to do your job as a Library Hero. We can help you with any project you have in mind, from reserving a meeting room to helping you publicize your event—we can provide printed materials as well as contact with media outlets.
Please check this page frequently for updated information about current projects at The Library that your Friends Group might wish to support. We’d also like to be able to give your members early access to events and announcements happening in your libraries. Make sure you check the News section on the right side of this page for all this information.
This form will help you to submit all the information needed to reserve a room and promote your event using the Community Relations Department at The Library.
Click here for some useful information to help you fill out the Meeting Room/Promotion Request Form online.
Click here to see when meeting rooms are available.
If you have any other questions about filling out this form please contact the CR Administrative Assistant at 234-4961 x 109.
Click here to provide information on Friends Event Presenters.
When you check the “Promotional” box on the Room Reservation/Promotion Request form your event or meeting will be eligible to have a News Release written and sent to local media by Community Relations. This also makes the event eligible for listing in Bookings (The Library’s printed events calendar), on The Library website calendar listing, on the The Library FaceBook page and possibly in Information Place (the donor newsletter.) Deadlines for these promotional avenues are listed below:
News Release Promotion January Events– October 11th February Events – November 11thMarch Events – December 11thApril Events – January 11thMay Events – February 11thJune Events – March 11thJuly Events – April 11thAugust Events – May 11thSeptember Events – June 11thOctober Events – July 11thNovember Events – August 11thDecember Events – September 11thQuarterly Connect Newsletter March/April/May Issue - Friends Form deadline December 14June/July/August Issue - Friends Form deadline March 15September/October/November Issue - Friends Form deadline June 15December/January/February Issue - Friends Form deadline September 15
Spring Copy Deadline – January 27March Delivery
Summer Copy Deadline – April 27June Delivery
Fall Copy Deadline – July 27September Delivery
Winter Copy Deadline – October 27December Delivery
DCLS Facebook Page – No deadlineDCLS Website Calendar Listing– No deadline
The Community Relations Department provides full design and printing services for our Friends Groups. Send us copy, preferably via email, and we’ll design posters, flyers and brochures to support all of your Friends’ Group activities and then print them and deliver them directly to the library of your choice — all in a very cost effective and efficient manner. You can also request Posters, Flyers and Bookmarks by using the check boxes in the Room Request and Events Form above. Please make sure that you include the quantity of each item when you submit the form.
Below are three options for you to choose from for the cover of your brochures. These images of “Library Volunteers” can also be used in other printed materials like general membership posters and flyers. We also have an extensive library of other photos and clipart that we use with our own printed materials that we can use for your materials as well.
We would prefer that you give us a month of lead time on printed projects so that we can provide you with the best possible printed pieces. If you would like to have an estimate of cost on a project, click here for a pricing and timing sheet. Or, you can call Christina Lauver, Marketing and Public Relations Manager at 234-4961 x 114 or email her at firstname.lastname@example.org for additional information.
And we look forward to working with you. Please don’t hesitate to contact us with any questions at 234-4961 x 109.
Click here to learn the other methods for making a gift.
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