Have you registered your organization or community group for meeting room use in 2016? Use the registration link below to register to use our meeting rooms. If you have questions about this process please call Christina Lauver at 234-4961 x 114.
To be eligible to reserve a meeting room the person, group, or organization must register annually with The Library using the registration form below and provide a copy of a Certificate of Insurance or a signed copy of the Meeting Room Agreement. The contact person registering must be age 18 or older, a resident of Dauphin County service area, and have a DCLS library card, in good standing. Please read the Meeting Room Policy before you fill out the registration form. Any library staff member can help you to register and reserve meeting rooms at The Library.
Meeting Room Registration Form
Meeting Room Agreement
After you or your organization has registered you will be able to reserve meeting rooms according to the following schedule:
>> Contact a Staff member about making changes to a confirmed reservation.
>> Reserve a Meeting Room
The use of meeting rooms is free of charge as long as the meetings or programs are open to the public, are free of charge, and do not generate revenue. If revenue is generated, the fee for each meeting room used or reserved is $40 per hour per room (at the East Shore Area Library, Rooms A & B combined have a fee of $60 per hour. At the William H. & Marion C. Alexander Family library Room A & B combined have a fee of $60 per hour). Revenue is defined as proceeds from sales, admission or attendance fees, or tuition by a non-profit, for-profit, or governmental organization, group, or agency. This includes “free” educational programs which intend to generate future revenues for the presenter(s).
An exception is made for profit-making endeavors held for the benefit of the library. An organization or individual wishing to charge a fee or to sell items or services for the benefit of the library must obtain written permission from the Executive Director before such an event occurs.
No reservation is final until payment is received. Payment is requested one week prior to use of room.
The East Shore Area Library and the William H. & Marion C. Alexander Family Library have kitchenettes available for use by organization for a $10 fee. Kitchenettes are supplied with an oven, stove, refrigerator, sink, and microwave (coffee pot at AFL). Groups serving food and/or beverages must provide their own dishes, cups, utensils, and napkins. All groups using library kitchen equipment are responsible for cleaning it up.
The Dauphin County Library System is a limited public forum and provides meeting room space for library system programs and for other meetings and programs of an informational, educational, cultural, business or civic nature. All groups, not-for-profit and for-profit, are invited to apply for use of the library system’s meeting rooms.
Dauphin County Library System subscribes to the principles set forth in the American Library Association Library Bill of Rights as reaffirmed January 23, 1996.
The Dauphin County Library System provides meeting room space as a public service but does not endorse the view or opinions of groups utilizing these facilities.
Meetings held in the libraries are considered public meetings and open to all wishing to attend, subject to health and safety requirements of the Pennsylvania Department of Labor and Industry for public gatherings. A schedule of meeting room bookings is posted publicly.
Organizations not fulfilling their obligations as stated in this and other library system policies and procedures may be denied use of the library’s meeting room facilities until such time as these obligations have been met to the library system’s satisfaction.
East Shore Area Library
Elizabethville Area Library
Johnson Memorial Library
Madeline L. Olewine Memorial Library
McCormick Riverfront Library
Northern Dauphin Library
William H. & Marion C. Alexander Family Library
Public Meeting Room Reservations
Meeting Room Policy
Become a Friend of the Library
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